> ## Documentation Index
> Fetch the complete documentation index at: https://docs.ahaslides.com/llms.txt
> Use this file to discover all available pages before exploring further.

# Managing your Team Members

> Learn how to manage your team members, change their roles, and add more licenses for Enterprise use.

As the Owner of a team on AhaSlides, the Team Members tab allows you to add and remove team members, set team roles, and upgrade the team plan or add more licenses.

<Note>
  A team plan and an individual plan are **2 different types of plans**. A team owner can have their own paid plan, while the team is still under a free plan. The owner can upgrade from an individual plan to a team plan — see [Purchasing Multiple Licenses for AhaSlides Team Plan Subscription](/payment/purchasing-multiple-licenses-for-ahaslides-team-plan-subscription).
</Note>

## Free Team vs. Team Plan

There are two types of teams:

|                   | Free Team                                                                                                                       | Team Plan                                                                                               |
| ----------------- | ------------------------------------------------------------------------------------------------------------------------------- | ------------------------------------------------------------------------------------------------------- |
| **Member limit**  | Up to 200 members                                                                                                               | Determined by licenses purchased (the owner/admin counts as one license)                                |
| **Member access** | Members only have access to the Free plan unless they upgrade their individual accounts, or the owner upgrades to the team plan | Team members have access to the features of the team's plan (Essential or Pro) that the owner purchased |

To purchase or get more licenses for your team plan, see [Purchasing Multiple Licenses for AhaSlides Team Plan Subscription](/payment/purchasing-multiple-licenses-for-ahaslides-team-plan-subscription).

## Creating a Team

<Steps>
  <Step title="Open team creation">
    If you do not yet have a team, click **Create your team** in the left-hand panel under the **Team** section.
  </Step>

  <Step title="Name your team">
    Enter a name for your team in the **Team name** field. Your team is created instantly — you don't need to invite any members to finish setting it up.
  </Step>

  <Step title="Invite members (optional)">
    You can invite members straight away, or skip this step and invite them later from the Team Members dashboard.
  </Step>
</Steps>

## Renaming Your Team

Team **Owners** and **Admins** can rename the team at any time. Click your **team name** in the left-hand panel, open the **Team settings** tab, enter the new name (up to 50 characters) in the **Team name** field, and click **Save**.

## Accessing the Team Members Dashboard

To manage your team members, click on your **team name** in the left-hand panel of the dashboard.

The team members dashboard has two tabs:

* **Members** — shows all current team members with their roles, last activity, join date, and (for paid plans) their licence status.
* **Pending** — shows all invitations you have sent out, including their current status (pending, accepted, declined, or expired).

On paid plans, owners and admins will also see a **licence usage meter** in the top-right corner, showing how many licences are in use out of the total purchased.

## Member Roles

| Role       | Permissions                                                                                              |
| ---------- | -------------------------------------------------------------------------------------------------------- |
| **Owner**  | Full control: invite/remove members, change roles, manage plan and licenses, plus all Member permissions |
| **Admin**  | All Member privileges, plus inviting new Members and removing Members or Admins from the team            |
| **Member** | Can view, edit, and present any presentation shared with the team                                        |

<Note>
  Only the team **Owner** can invite new members as **Admin**. Admins can only invite new members with the **Member** role.
</Note>

## Inviting Team Members

To invite new members to your team, click the **Invite** button and enter their email addresses — you can invite multiple members at the same time. In the role dropdown next to the email field, select the role (**Member** or **Admin**) that each invitee will have in the team.

<Note>
  Accounts that are **already a member of another team** cannot be invited. They will need to leave their current team before they can accept your invitation.
</Note>

On paid Team plans, the invite modal also shows:

* **Assign licences** checkbox — when checked, each invitee automatically receives a paid licence upon accepting. Enabled by default when seats are available; disabled when the team is at its quota. If more invitees accept than seats are available, licences are granted on a first-come-first-served basis.
* **Available licence count** — shows how many seats are free to assign.
* **Buy more** link (owners only) — takes the team owner to the licence purchase page.

You can keep track of invitations in the **Pending** tab, where you can:

* **Copy the invitation link** to share it directly.
* See an **"Auto"** badge (on paid plans) indicating a licence will be auto-assigned when the invitee accepts.
* **Withdraw any pending invitation** by clicking the withdraw icon on the right-hand side.

Any members you invite receive an email and a notification at the top of their AhaSlides dashboard asking them to accept. Once they accept, they are automatically added to your team and appear in the **Members** tab.

## Managing Licences (Paid Plans Only)

On a paid Team plan, the **Members** tab includes a **Licence** column showing each member's current licence status. The team owner and admins can grant or revoke licences for individual members using the dropdown in that column.

**Bulk licence management** — Owners and Admins can also manage licences for multiple members at once: select one or more members using the checkboxes on the left side of the Members table, then use the **Assign** or **Revoke** action that appears in the action bar.

<Note>
  Members who have their own active personal subscription are not eligible for bulk licence management — their plan is tied to their individual account rather than the team.
</Note>

<Warning>
  If you have granted more licences than your subscription allows, a **Licence Shortage** alert appears at the top of the team page. You will have 48 hours to purchase more licences or revoke excess ones to keep your team's plan active.
</Warning>

## Changing Team Members' Roles

As the **Owner**, you can change any team member's role between **Member** and **Admin**. Navigate to their name on the **Members** tab, open the dropdown menu under **Role**, and select either **Admin** or **Member**.

<Note>
  Only the team **Owner** can change member roles. Admins see member roles as read-only labels and cannot reassign them.
</Note>

## Removing Team Members

To remove a member from your team, navigate to their name on the **Members** tab, then click the **Remove from team** icon on the far right-hand side of their row.

<Note>
  If you are using a Team plan, you regain 1 licence each time you remove a team member. That user's account is automatically downgraded back to the Free plan.
</Note>

## Leaving Your Team

The owner and team members can leave the team at any time. Navigate to the **Members** tab, then click the **"Leave team"** icon on the far right-hand side of their name in the member list. When a member leaves, the system removes their access to presentations and folders shared specifically with the team.

<Warning>
  If the team's owner leaves, the team is deleted. Deleting the team disbands all its members and removes their access to presentations and folders shared specifically with the team.
</Warning>

## Team Workspace vs. Personal Workspace

The **team workspace** is a shared area visible to all team members, where everyone can access, edit, and present any presentation stored there.

Your **Personal Workspace** (My Presentations) is private by default — team members cannot see it unless you explicitly share content. Use the **Share** feature to send a copy of a presentation to a teammate's personal workspace.

## Have a question?

Contact our support team — if you're logged in, use the chat bubble in the bottom-right of your dashboard; otherwise [contact us here](https://ahaslides.com/contact-us/) or email [hi@ahaslides.com](mailto:hi@ahaslides.com).


## Related topics

- [Sharing a Presentation with Specific Team Members](/teams-and-enterprise/sharing-a-presentation-with-specific-team-members.md)
- [Purchasing Multiple Licenses for AhaSlides Team Plan Subscription](/payment/purchasing-multiple-licenses-for-ahaslides-team-plan-subscription.md)
- [How to Collaborate on Presentations and Folders](/features-and-functions/how-to-collaborate-on-presentations-and-folders.md)
- [Running a Team Quiz](/features-and-functions/running-a-team-quiz.md)
- [How to Use and Create a Presentation Theme in AhaSlides](/branding/design-your-theme-on-ahaslides.md)