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Collaborative editing lets you work on presentations or folders with other AhaSlides users, whether they are inside your team or outside it.

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Before you start

Collaborating with members of your team plan is available on all plans. See Managing your team members. Collaborating with individuals outside your team isn’t available on every plan, though all users can use external collaboration during the current promotional offer.
Features of the owner’s plan are not shared through collaboration. If you need a paid plan for multiple users, see Purchasing multiple licenses for AhaSlides Team plan subscription.

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Add collaborators to a presentation

There are two ways to add collaborators to a presentation:
  • In the presentation editor toolbar, click the icon that shows your profile image and a + icon.
  • Click the Share menu button and choose the Add Collaborators tab.
The AhaSlides editor with the invite icon and Share menu highlighted, and Add collaborators highlighted in the open menu
Either option opens the invitation menu. Enter your collaborators’ email addresses and choose the Editor or Presenter role for each one.
For more on the Presenter role, see Multiple presenters, one presentation with the Presenter role.
Once added, collaborators are listed in this menu alongside a dropdown where you can remove them. Each collaborator receives an email telling them they have editing rights in your presentation. You always remain the owner. You can also invite Editors using Invite editors via link in the Share menu. This option does not support the Presenter role.
1

Turn on the toggle

Turn on the Invite editors via link toggle.
2

Copy the link

A shareable link appears. Click Copy to copy it.
3

Send the link

Send the link to your collaborators.
When recipients open the link, they are prompted to sign in if they are not already. After signing in, they gain access to your presentation as an Editor.

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Add collaborators to a folder

1

Select the folder

In My Files, locate and select the folder you want to share.
2

Open Share

Click the 3-dot button to the right of the folder, or right-click the folder, and choose Share.
3

Invite collaborators

Type the collaborators’ email addresses, select a role, then click Add to grant access.
The chosen collaborators then have access to the shared folder.
The AhaSlides My presentations dashboard with the three-dot menu of a folder open and its Share option highlighted
The Share window for a folder in AhaSlides with the Add collaborators email field, role dropdown and Add button highlighted

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Add collaborators to a survey

You can invite people to work on an AhaSlides survey with you, in the same way you share a presentation. Because a survey has no live session, surveys use two roles only — Editor and Viewer — and there is no Presenter role.
1

Open the Share menu

In the survey editor top bar, click Share and choose Add collaborators. The other option, Share with respondents, is the existing respondent link for collecting answers.
2

Invite by email

In the Add collaborators window, type one or more email addresses in the Enter emails, comma separated field, choose a role for them, then click Add. Invitations go to people who already have an AhaSlides account.
3

Choose a role

Pick Editor (Edit and view results) to let someone change the survey and see its responses, or Viewer (View results only) to let them see the responses without editing.
Everyone with access is listed under People with access, grouped into Editors and Viewers, with you shown as Owner. From this list you can change a person’s role or Remove them, and a collaborator can Leave the survey themselves. The owner cannot be removed or changed.
There is a daily limit on how many people you can invite to a survey. If you reach it, wait 24 hours and try again. People you have already invited keep their access.
A Viewer opens the survey in the normal editor in a read-only state, with a bar at the top that reads You can view this survey, but only the owner and editors can edit it. Viewers can still see the survey’s results, but every editing control is inactive for them.

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Edit and view a presentation together

It is not yet possible for two people to edit a presentation at the same time. Collaborators can edit and present the same presentation, but only one person can actively edit or present at any given time. Collaborators can view the presentation while it is being edited. When a collaborator is viewing the same presentation, their profile picture appears in the top toolbar beside the Invite button. When one person is editing and another is viewing, the viewer sees a bar at the top of the editor with two options:
  1. Take over: pressing this immediately makes you the editor and turns the current editor into a viewer.
  2. Refresh: pressing this refreshes the page so you can view the latest changes made by the editor.
As long as no one is currently editing or presenting, any collaborator can press Present to start presenting immediately, which takes over the presentation.

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Find shared presentations or folders

As the owner, any presentation or folder you share still appears in My Files alongside everything else you created. As a collaborator, any presentation or folder you were invited to appears in the Shared with Me tab. To leave a presentation or folder you were invited to, right-click it or click its 3-dot button, then choose Leave.

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Moving presentations across folders

You can move a presentation to a folder only if you have edit access to all three of the following: the source folder, the presentation, and the destination folder. To let collaborators move your presentations, move the presentations into a folder and invite the collaborators to that folder as Editor. Only presentations you own can be moved to the root folder of your My Presentations page.
1

Select the presentation

Click the checkbox next to the thumbnail of the presentation. You can select multiple presentations, and the checkbox appears only for presentations you are able to move. Then click Move to on the toolbar at the bottom of the page. You can also right-click a presentation, or open its option menu, to find Move to.
2

Choose the destination

Choose the destination folder and click Move.
3

Confirm the move

The result depends on the folders involved. Moving a presentation from one private folder to another private folder happens immediately. In all other cases, a message about changing access rights appears first; click Move to proceed, and the presentation moves to the destination folder.

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Frequently asked questions

In the editor toolbar, click the icon with your profile image and a +, or open the Share menu and choose Add Collaborators. Enter your collaborators’ email addresses and give each one the Editor role.
No. Collaborators can edit and present the same presentation, but only one person can actively edit or present at any given time. A viewer can press Take over to become the editor.
Any presentation or folder you were invited to appears in the Shared with Me tab. To leave one, right-click it or click its 3-dot button, then choose Leave.
Check that you invited the email address they actually sign in with. Once they are signed in to that account, the presentation appears under Shared with me, and there is no separate approval step.
External collaboration isn’t available on every plan, though all users can use it during the current promotional offer. Collaborating with members of your own team plan is available on all plans.
The participant limit for a presentation comes from the plan of the account that is presenting, not from the plan of the presentation’s owner. Sharing a presentation does not share the owner’s participant limit with the collaborator. The participant limit is the number of participants who can be online at the same time. If a collaborator on the Free plan presents your presentation, the Free plan’s participant limit applies. Participants over that limit cannot join and see the Participant limit exceeded screen. To let more participants join, present from your own account or ask the collaborator to upgrade their plan. A collaborator can see the participant limit of their own plan on the My Plan page. See Raising your participant limit.
Have a question? Contact our support team — if you’re logged in, use the chat bubble in the bottom-right of your dashboard; otherwise contact us here or email hi@ahaslides.com. Want to connect with other users? Join the AhaSlides community to share tips, request features, and see how others engage their audiences.