> For the complete documentation index, see [llms.txt](https://docs.ahaslides.com/llms.txt). Markdown versions of documentation pages are available by appending `.md` to page URLs; this page is available as [Markdown](https://docs.ahaslides.com/teams-and-enterprise/managing-your-team-members.md). # Managing your Team Members As the Owner of a team on AhaSlides, the Team Members tab allows you to add and remove team members, set team roles, and upgrade the team plan/add more licenses. > **Note:** A team plan and an individual plan are **2 different types of plans**. A **team owner can have their own paid plan, while the team is still under a free plan**. The owner can **upgrade from an individual plan to a team plan**: [Purchasing Multiple Licenses for AhaSlides Team Plan Subscription](/payment/purchasing-multiple-licenses-for-ahaslides-team-plan-subscription.md) > **Info:** There are two types of teams: > > 1. **Free Team**: The owner or admin can add up to 200 members. **These members will only have access to the Free plan unless they upgrade their individual accounts, or the owner upgrades to the team plan**. > 2. **Team Plan**: The owner or admin can add team members based on the number of licenses purchased (the owner/admin counts as one license). Team members will have access to the features of the team's plan (Essential or Pro) that the owner purchased. > > To purchase or get more licenses for your team plan, please check out this guide: [Purchasing Multiple Licenses for AhaSlides Team Plan Subscription](/payment/purchasing-multiple-licenses-for-ahaslides-team-plan-subscription.md) ## Creating a team If you do not yet have a team, click **Create your team** in the left-hand panel under the **Team** section. An **"Add Team members"** modal will appear. Enter a name for your team in the **Team name** field, then add at least one email address in the **Invite members** field. Click **Invite** to create your team and send the invitations — you will be taken to the Team Members dashboard automatically. > **Alert:** At the moment, the team owner has yet to be able to **change the team name** after team creation. If you would like to update the team name, please **contact** [**hi@ahaslides.com**](mailto:hi@ahaslides.com) **using the team owner's email address.** ## Accessing the team members dashboard To manage your team members, click on your **team name** in the left-hand panel of the dashboard. The team members dashboard has two tabs: * **Members** — shows all current team members with their roles, last activity, join date, and (for paid plans) their licence status. * **Pending** — shows all invitations you have sent out, including their current status (pending, accepted, declined, or expired). On paid plans, owners and admins will also see a **licence usage meter** in the top-right corner, showing how many licences are in use out of the total purchased. ## Inviting team members > **Note — Inviting Team Members on Team Plans (purchasing multiple licences)** On a paid Team plan, you can automatically assign a licence to each invitee when they accept — simply check the **Assign licences** checkbox in the invite modal (it is checked by default when seats are available). If more invitees accept than seats are available, licences are granted on a first-come-first-served basis. New members will have access to the same features as the team's plan. You can also assign or revoke licences manually from the Members tab at any time. To invite new members to your team, click the **Invite** button and enter their email addresses (you can invite multiple members at the same time). Then, in the role dropdown next to the email field, select the **role** that the member(s) you're inviting will have in the team: 1. **Member —** Members can view, edit, and present any presentation shared with the team. 2. **Admin —** Admins possess all Member privileges and can additionally invite new Members and remove Members or Admins from the team. > **Note:** Only the team **Owner** can invite new members as **Admin**. Admins can only invite new members with the **Member** role. On paid Team plans, the invite modal also shows: * **Assign licences** checkbox — when checked, each invitee will automatically receive a paid licence upon accepting. Enabled by default when seats are available; disabled when the team is at its quota. * **Available licence count** — shows how many seats are free to assign. * **Buy more** link (owners only) — takes the team owner to the licence purchase page. You can keep track of the invitations you have sent out in the **Pending** tab. Here you can see each invitation's status and can: * **Copy the invitation link** to share it directly. * See an **"Auto"** badge (on paid plans) indicating a licence will be auto-assigned when the invitee accepts. * **Withdraw any pending invitation** by clicking the withdraw icon on the right-hand side. Any members you invite will receive an email and a notification at the top of their AhaSlides dashboard asking them to accept the invitation. Once they accept, they will be automatically added to your team and will appear in the **Members** tab on the Team Members dashboard. ## Managing licences (paid plans only) On a paid Team plan, the **Members** tab includes a **Licence** column showing each member's current licence status. The team owner and admins can grant or revoke licences for individual members using the dropdown in that column. **Bulk licence management** — Owners and Admins can also manage licences for multiple members at once: 1. Select one or more members using the checkboxes on the left side of the Members table. 2. Use the **Assign** or **Revoke** action that appears in the action bar. > **Note:** Members who have their own active personal subscription are not eligible for bulk licence management — their plan is tied to their individual account rather than the team. If you have granted more licences than your subscription allows, a **Licence Shortage** alert will appear at the top of the team page. You will have 48 hours to purchase more licences or revoke excess ones to keep your team's plan active. ## Changing team members' roles As the **Owner**, you can change any team member's role between **Member** and **Admin.** You can do that by navigating to their name on the **Members** tab, opening the dropdown menu under **Role**, and selecting either **Admin** or **Member**. > **Note:** Only the team **Owner** can change member roles. Admins see member roles as read-only labels and cannot reassign them. ## Removing team members > **Note — Removing Team Members in a Team Plan** If you are using a Team plan, you will regain 1 licence each time you remove a team member. That user will automatically have their account downgraded back to the Free plan. To remove a member from your team, navigate to their name on the **Members** tab, then click the **Remove from team** icon on the far right-hand side of their row. ## Leaving your team > **Note:** If the team's owner leaves, **the team will be deleted**. Deleting your team will disband all its members and remove their access to presentations and folders shared specifically with the team. The owner and team members can leave the team at any time. Simply navigate to the **Members** tab, then click the '**Leave team**' icon on the far right-hand side of their name in the member list. When a member leaves, the system will remove their access to presentations and folders shared specifically with the team. *Last updated: 2026-06-30* --- # Agent Instructions This documentation is published with GitBook. GitBook is the documentation platform designed so that both humans and AI agents can read, navigate, and reason over technical content effectively. Learn more at gitbook.com. ## Querying This Documentation If you need additional information that is not directly available in this page, you can query the documentation dynamically by asking a question. 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