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As the Owner of a team on AhaSlides, the Team Members tab (click your team name in the left-hand panel of the dashboard) allows you to add and remove team members, set team roles, and upgrade the team plan or add more licences.
A team plan and an individual plan are 2 different types of plans. A team owner can have their own paid plan, while the team is still under a free plan. The owner can upgrade from an individual plan to a team plan — see Purchasing Multiple Licenses for AhaSlides Team Plan Subscription.

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Free Team vs. Team Plan

There are two types of teams: To purchase or get more licenses for your team plan, see Purchasing Multiple Licenses for AhaSlides Team Plan Subscription.

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Creating a Team

1

Open team creation

If you do not yet have a team, click Create your team in the left-hand panel under the Team section.
2

Name your team

Enter a name for your team in the Team name field. Your team is created instantly — you don’t need to invite any members to finish setting it up.
3

Invite members (optional)

You can invite members straight away, or skip this step and invite them later from the Team Members dashboard.

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Renaming Your Team

Team Owners and Admins can rename the team at any time. Click your team name in the left-hand panel, open the Team settings tab, enter the new name (up to 50 characters) in the Team name field, and click Save.

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Accessing the Team Members Dashboard

To manage your team members, click on your team name in the left-hand panel of the dashboard. The team members dashboard has two tabs:
  • Members — shows all current team members with their roles, last activity, join date, and (for paid plans) their licence status.
  • Pending — shows invitations that haven’t been accepted, with their status (pending, declined or expired). When someone accepts, they move to the Members tab.
On paid plans, owners and admins will also see a licence usage meter in the top-right corner, showing how many licences are in use out of the total purchased.
The AhaSlides team Members tab with the Members and Pending tabs, licence usage meter and Invite button highlighted

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Member Roles

Only the team Owner can invite new members as Admin. Admins can only invite new members with the Member role.

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Inviting Team Members

To invite new members to your team, click the Invite button and enter their email addresses — you can invite multiple members at the same time. In the role dropdown next to the email field, select the role (Member or Admin) that each invitee will have in the team.
The AhaSlides Invite members window with the email and role field and the Assign licences checkbox highlighted
Accounts that are already a member of another team cannot be invited. They will need to leave their current team before they can accept your invitation.
You can also invite people who already have their own paid personal plan. Their personal subscription is not changed or cancelled when they join: it stays active and stays billed to them, separate from your team’s plan. In the Members tab, their Licence column shows their personal plan instead of a team licence, and they can’t be given a team licence from the dropdown or bulk actions. If you invite a lot of people in one go, you may reach the daily limit for sending invitations. If that happens, try again the next day. On paid Team plans, the invite modal also shows:
  • Assign licences checkbox — when checked, each invitee automatically receives a paid licence upon accepting. Enabled by default when seats are available; disabled when the team is at its quota. If more invitees accept than seats are available, licences are granted on a first-come-first-served basis.
  • Available licence count — shows how many seats are free to assign.
  • Buy more link (owners only) — takes the team owner to the licence purchase page.
If your organisation manages access through an identity provider, members can join by single sign-on or be added automatically instead of by invitation. See Set up SSO and SCIM provisioning.
You can keep track of invitations in the Pending tab, where you can:
  • Copy the invitation link to share it directly.
  • See an “Auto” badge (on paid plans) indicating a licence will be auto-assigned when the invitee accepts.
  • Withdraw any pending invitation by clicking the withdraw icon on the right-hand side.
Each invitation is valid for a limited time, and the invitation email shows the date it expires. After that date the link no longer works and the invitation shows as expired in the Pending tab. It isn’t removed automatically. The expired label only describes that invitation, never a team member: if the person is listed in the Members tab, they’re already in your team and you can ignore the old invitation. To bring in someone who isn’t in Members yet, send them a new invitation. If your team’s paid plan has ended, invitations can’t be accepted until it’s renewed. Everyone you invite receives an invitation email with a link to join your team.
  • If they already have an AhaSlides account, they can click the link in the email, or log in and accept or reject the invitation from the banner at the top of their dashboard.
  • If they don’t have an account yet, the link takes them to sign up first, and they can then accept or reject the invitation. Once they accept, they are automatically added to your team and appear in the Members tab.

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Managing Licences (Paid Plans Only)

On a paid Team plan, the Members tab includes a Licence column showing each member’s current licence status. The team owner and admins can grant or revoke licences for individual members using the dropdown in that column. Bulk licence management — Owners and Admins can also manage licences for multiple members at once: select one or more members using the checkboxes on the left side of the Members table, then use the Assign or Revoke action that appears in the action bar.
Members who have their own active personal subscription are not eligible for bulk licence management — their plan is tied to their individual account rather than the team.
If you have granted more licences than your subscription allows, a Licence Shortage alert appears at the top of the team page. You will have 48 hours to purchase more licences or revoke excess ones to keep your team’s plan active.

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Changing Team Members’ Roles

As the Owner, you can change any team member’s role between Member and Admin. Navigate to their name on the Members tab, open the dropdown menu under Role, and select either Admin or Member.
Only the team Owner can change member roles. Admins see member roles as read-only labels and cannot reassign them.

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Removing Team Members

To remove a member from your team, navigate to their name on the Members tab, then click the Remove from team icon on the far right-hand side of their row.
If you are using a Team plan, you regain 1 licence each time you remove a team member. That user’s account is automatically downgraded back to the Free plan.

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Leaving Your Team

The owner and team members can leave the team at any time. Navigate to the Members tab, then click the “Leave team” icon on the far right-hand side of their name in the member list. When a member leaves, the system removes their access to presentations and folders shared specifically with the team.
If the team’s owner clicks Leave team and confirms, the team is deleted, even though the confirmation message doesn’t say so: every member is removed and any pending invitations stop working. Members lose access to presentations and folders shared specifically with the team. To keep the team, email hi@ahaslides.com from the owner’s address before they leave and ask us to make another member the owner. There’s no way to do this from your dashboard; we’ll confirm the details with you before making the change.

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Team Workspace vs. Personal Workspace

There is no separate team workspace, and your presentations in My Files stay private to you until you share them. The closest thing to a shared workspace is a shared folder: share a folder with your whole team, and everyone works on the presentations in it together.

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Set up a shared folder for your team

1

Open Share on the folder

In My Files, click the 3-dot button next to the folder, or right-click it, and choose Share.
2

Choose your team

Click the email field and select your team from the suggestion that appears. Pick a role — Editor (edit and present) or Presenter (present only, cannot edit) — then click Add. The Presenter role isn’t available on every plan; if yours doesn’t include it, you’ll be prompted to upgrade. The folder then shows Shared with your whole team.
3

Put presentations in the folder

Move the presentations your team needs into the folder with Move to. See moving presentations across folders.
Your teammates find the folder in their Shared with Me tab. For more on roles and folders, see how to collaborate on presentations and folders.

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Share a single presentation with your team

1

Open Add collaborators

Open the presentation, click the Share icon in the editor header, then choose Add collaborators.
2

Choose your team

Click the email field and select your team from the suggestion that appears, then click Add.
To share with specific people instead, type their email addresses separated by commas, choose a role, and click Add. Sharing gives teammates access to the same presentation; it doesn’t create a copy in their account. Have a question? Contact our support team — if you’re logged in, use the chat bubble in the bottom-right of your dashboard; otherwise contact us here or email hi@ahaslides.com. Want to connect with other users? Join the AhaSlides community to share tips, request features, and see how others engage their audiences.