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The Presenter role lets multiple presenters run the same presentation at the same time without affecting each other. You can view each presenter’s session report separately, while each presenter can view only their own sessions.
The Presenter role does not work on the PowerPoint add-in. If you want multiple users to use the same presentation through the add-in, they each need their own copy. Features of the owner’s plan are not shared through collaboration, and that includes the participant limit: it comes from the plan of the account that is presenting. If you need a paid plan for multiple users, see Purchasing multiple licences for AhaSlides Team plan subscription.

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Invite collaborators as presenters

There are two ways to add collaborators to your presentation:
1

Open the collaborator menu

In the presentation editor toolbar, click the icon that shows your profile image and a + icon. Or click the Share menu button and choose the Add Collaborators tab.
2

Enter emails and assign the role

Enter your collaborators’ email addresses and choose the Presenter role for each one.
Collaborators can then use your presentation at any time, each with their own unique join link and QR code. Even though they use the same presentation, each session runs independently from the others.
AhaSlides Add collaborators dialog with the email field and Editor or Presenter role selector highlighted

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How the Presenter role works

A collaborator added as Presenter finds your presentation on the Shared with me page after logging in with their own AhaSlides account. Each presenter must use their own AhaSlides account — presenters cannot share a single login. If you need several people to present at the same time, add each of them as a collaborator with the Presenter role. A Presenter gains these permissions in your presentation:
  • View the presentation
  • Present the presentation
  • Reset results
  • View the report and export the results of their own sessions
A Presenter cannot edit the presentation. When you make changes to the presentation as the owner, collaborators with the Presenter role can click Get the latest to receive the updated version.

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View the report of each session

As the presentation owner, you can view reports for sessions run by you and by your collaborators. A new session is recorded each time anyone resets the presentation’s results. To see all sessions, open the report page of the presentation and click the Session list box next to the owner’s name. A window opens with the list of sessions for you to select. Collaborators with the Presenter role can access reports only for the sessions they ran themselves.

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Frequently asked questions

Add them as collaborators with the Presenter role: click the profile-image-and-+ icon in the editor toolbar, or open the Share menu and choose Add Collaborators, then enter their emails and assign the Presenter role. Each presenter gets their own join link and QR code.
A Presenter can view the presentation, present it, reset results, and view and export the report for their own sessions. They run independent sessions that do not affect other presenters.
No. Each presenter must use their own AhaSlides account — presenters cannot share a single login. To have several people present at the same time, add each of them as a collaborator with the Presenter role instead of sharing one account; each presenter then gets their own join link and their own session report.
The Presenter role intentionally excludes editing. When you make changes as the owner, presenters can click Get the latest to receive the updated version.
As the owner, open the report page and click the Session list box next to your name to select any session run by you or your presenters. Presenters themselves can only access reports for sessions they ran.
The Presenter role isn’t available on every plan; if yours doesn’t include it, you’ll be prompted to upgrade. It also does not work on the PowerPoint add-in.
Yes, when the collaborator is the presenter. The participant limit comes from the plan of the account that is presenting, not from the plan of the presentation’s owner. Sharing a presentation does not share the owner’s participant limit. If a collaborator on the Free plan presents a presentation you own on a paid plan, the Free plan’s participant limit applies. Participants over that limit cannot join and see the Participant limit exceeded screen. Each presenter can see the participant limit of their own plan on the My Plan page. See Raising your participant limit.
Have a question? Contact our support team — if you’re logged in, use the chat bubble in the bottom-right of your dashboard; otherwise contact us here or email hi@ahaslides.com. Want to connect with other users? Join the AhaSlides community to share tips, request features, and see how others engage their audiences.